Virtual Chart Prep — what it is
Virtual Chart Prep is a focused clinical administrative service where experienced medical reviewers complete pre-visit chart review and post-visit closure remotely so clinicians can spend more time with patients and less time finishing notes.
- Pre-visit chart summary (history, meds, labs)
- Post-visit closure (orders, notes, referrals)
Why Virtual Chart Prep saves 2–3 hours daily
Physicians in busy clinics report spending up to 2–3 hours per day on charting after clinic hours. Virtual Chart Prep reduces duplicate work by preparing the chart in advance and closing it afterward — meaning fewer after-hours notes and faster patient throughput.
Source: workflow studies and clinician reports; for best practices see CDC clinician guidance and AMA resources.
Benefits for Practices (USA, UK, Canada, Gulf region)
Clinician wellbeing
Less after-hours charting = less burnout and better retention.
Operational efficiency
Smoother clinic flow, fewer reschedules, faster documentation turnaround.
Patient experience
More focused visits and quicker follow-ups improve satisfaction scores.
Short case study
A primary care group in New York adopted our Virtual Chart Prep pilot for 3 months. Results: average chart completion time reduced by 65%, provider after-hours hours dropped by 2.4 hours/day, and patient follow-up throughput improved. For similar implementation tips, see NICE guidance.
Pricing & Getting Started
We offer flexible packages for solo clinicians, small groups, and enterprise practices. Typical ROI is realized within the first month due to time recaptured and improved clinic capacity.
Ready to try Virtual Chart Prep?
Virtual Medical Assist — office in New York, serving the USA, UK, Canada and Gulf. Book a demo to see an immediate workflow improvement.
